The most effective healthcare comes from collaboration between patients, their families, physicians and other healthcare professionals. Your involvement in decisions that affect your care is important to us. Open and honest communication, respect for personal and professional values, and sensitivity to differences are integral to optimal patient care. Below are some resources to help you participate in your care.
Regional One Health respects the rights and responsibilities of patients and their families/surrogate. We value the role of the patient, their family and/or their surrogates in considering and deciding on treatment options and other aspects of their care. Moreover, we are sensitive to cultural, racial, linguistic, religious, age, gender and other differences, as well as the needs of persons with disabilities.
Regional One Health values the privacy of our patients’ health information. We consider Protected Health Information (PHI) about our patients to be private, and we carefully protect it as such. We will not use or disclose medical information about patients without authorization, except as described below.
We may use and disclose PHI about patients to provide medical treatment, obtain payment for services or for healthcare operations. Patients have the right to request restrictions on uses and disclosures of PHI. You also have the right to request a copy of your health record. To request medical records, call 901.545.7581 and ask for instructions.
Regional One Health complies with state and federal laws, as well as regulatory and accreditation standards related to an Advance Medical Directive:
- We will ask each adult patient (age 18 and over) whether he/she has executed an Advance Medical Directive (i.e. living will or durable power of attorney for healthcare).
- We will provide written information to our patient, upon admission, describing his or her rights under Tennessee law to make decisions concerning healthcare, including the right to accept or refuse medical or surgical treatment and the right to formulate Advance Medical Directives.
- We will document that sections in the Advance Medical Directive form (see link below) have been complied with.
- We will place a copy of any Advance Medical Directive received in the patient’s medical record.
- We will refer the patient to the Social Work Services, or the Pastoral Care Services department, if he/she wishes to formulate an Advance Medical Directive.
- We will advise the attending physician whenever an Advance Medical Directive has been placed in the patient’s medical record.
Health Information Management
Health Information Management is dedicated to maintaining your medical records and keeping your health information private and secure in accordance with federal privacy and state regulations. In accordance with the Regional One Health Notice of Privacy Practices, patients have the right to review or, for a fee, receive copies of their medical records.
Obtain Your Medical Records by Mail or Fax
In general, the patient or the patient’s guardian/legal representative may request copies of medical records. To obtain copies, complete and sign our Authorization for Release of Information form. Please include a copy of your driver’s license or government issued photo identification and mail the form to the Health Information Management department at the addressed below or fax the form to 901-545-8468. The average turnaround time to obtain copies is 7 business days.
Regional One Health
Attn: HIM Medical Records
877 Jefferson Avenue
Memphis, TN 38103
Obtain Your Medical Records In Person
You may get copies of your medical records in person by visiting our Health Information Management department Monday through Friday from 8:00 am – 4:00 pm. Health Information Management is located on the 1st floor of the Chandler Building. The requestor must be the patient or the patient’s guardian/legal representative. Please bring a copy of your driver’s license or government issued photo identification to authorize the release of records.
Fees may be charged based on the reason the copies are being requested and the method of delivery (paper, electronic, etc.). Under Tennessee Code, fees for paper copies vary based on the number of pages requested and may include delivery costs.
There is no charge for records that are requested for the purpose of continuity of care, which is sent directly to a physician’s office and/or medical facility or for eligibility review with insurance carriers or other public assistance programs.
Please call 901-545-7581 for more information about obtaining copies or medical record fees.